Syncing files from a computer or mobile device
to the cloud is a very common practice in today’s business world.
Business professionals need to be able to work from anywhere on their own
devices. There are many benefits to syncing files; being able to access and
share files through the Cloud is
extremely convenient. But there are security issues related to syncing that may
not come to mind when companies allow employees to sync business files to their
own personal devices. Once files are synced, there is no way to un-sync them,
and centralized control is lost once multiple people have access to the same
files. Listed below are syncing strategies provided by Accounting
Today that will minimize security issues with syncing data and files:
·
Encrypt folders on local computers: If employees
are allowed access to sync firm files to personal mobile devices, all files
should be encrypted to minimize access should the employee’s devices be lost or
stolen.
·
Create strong passwords: Encrypting files does
no good if the passwords are weak. Use long passwords that include both letters
and numbers.
·
Sync only as needed: Most employees do not need
access to all company files, so only allow syncing for files that are necessary
and needed to complete work.
·
Use “Remote Wipe”: This feature allows all synchronized
files to be removed from a computer in the event of loss or theft.
·
Go all-Cloud: The only fool-proof strategy to
protect synchronized files is not sync files at all. Advanced cloud file
management applications provide access to files and data at any time on any
device. Referring to the cloud eliminates the need for syncing files to
personal devices, and therefore cuts down the risk of files being compromised.
518 Arbor Hill Rd.
Kernersville, NC 27284
Ph: 336-996-3338
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